Copy machines have had the predominant role of processing documents for a business or event. The paper aspect of the office has grown to reflect the changes in the office. Manufacturers are creating machines that extend their abilities beyond the traditional paper. The new load of tools that improve the functionality of devices fits better with the digitized world in several ways.

Modern functions of a copier machine in Newark

• Scanning documents to store the data in a digital format
• Syncing of storage with accounts on the cloud, email, fax, and other document storage spaces
• Increased security to authenticate the user’s profile
• Troubleshooting from a remote location
• Smart printing with a synced smartphone
• Tracking and trimming of print costs with print rules

Rare functions of the copier

It is an exciting time to include a copier machine Newark in your business. You will not suffer the traditionalism of manual operations and slow production. Customers will gain better functionality from these unpopular functions:

Mobile phone synchronizing

The print machine can link to a mobile device and print documents from a remote command on the phone. The staff does not need to line up at the printing office or behind one or two optimized desktops.

Extreme color printing

It is possible to achieve color printing with the recent versions of most copiers. The latest models allow the color to get the edge of the paper without bleeding or missing spots. The capability for this level of color copying has the name ‘full-bleed printing.’

Printing rules

Setting the rules of the machine determines which functions are accessible by the copier machine. Default print jobs will have a black and white color. You can choose whether to allow the production of pigment. Legend Business Group has the full list of standards that define the permissions on a multi-functional machine.

Better security of documents

Strict use of the machine will include layers of security protocols. Modern copier machines have picture logins, PIN codes, and proximity cards.

A well-networked copier machine will improve security by releasing printed documents at the right end. You will receive timely reports without waiting for a queue of items to complete. This aspect is essential in safeguarding high priority data from employees who do not have the right clearance permissions.

Power usage

Legend Business Group does not depend on Energy Star Compliance to improve energy consumption. The copier’s energy has more to do with the features and functions than a rating review.

An experienced installation technician will provide guidelines on how to save energy while using the machine. Sleep Mode is a universal solution that saves electricity bills when applied daily.

Cost management

Some copier machines in Newark have embedded applications that make it easier to know how much each department utilizes in copying operations. You will not know how to work the device if you cannot measure usage by offices and individuals. The tracking features ensure that the copier stays within its budgetary limit and maintains a high performance.